Contact / Arrival brief

Send the dates, the group and the budget in one message

A short arrival brief is enough for us to start. Messages are answered in the order they arrive, usually within one working day, Kyiv time. The clearer the brief, the faster a zone comparison with walk and transit minutes comes back to you.

What to include

  • Festival and datesEvent name, first and last night of the stay, and how flexible the dates are.
  • Group and roomsNumber of travellers, room mix, and whether anyone needs a quieter floor.
  • Budget bandA per-room, per-night range in UAH or EUR, plus anything you will not pay for.
  • Arrival logisticsStation or airport, arrival time, and whether you come by car or by train.
  • NotesStep-free access, parking, late check-in, or any limit on the walk to the venue area.

Send the brief with the arrival request form, or compare options first in the zone table. Coordination fees are shown before any approval, as set out in fee disclosure.

Arrival request

Send your festival dates, we answer in writing

We coordinate accommodation and event-area logistics only. We do not sell or resell festival tickets, so event access comes from the official festival channel. Availability, room type and price are confirmed in writing after the property responds.

Coordination fees are disclosed before approval, and room rates are set by the property and paid directly to it. Read the fee disclosure and written confirmation terms, or compare accommodation zones first.

Confirmation policy

Availability and price are confirmed only in writing

Price bands and travel times on this site are indicative until the property responds. Once a room type, date and rate are agreed, we send a written confirmation you can check before paying anything.

  • Request passed to the property

    Your dates, group size and budget go to the accommodation contact in the chosen event zone.

    Pending

  • Written reply with room and rate

    The property states the room type, the nights held and the rate. Nothing is held on a verbal or chat-only basis.

    Being checked

  • Confirmation you can file

    You receive the written confirmation plus the disclosed coordination fee before any approval step.

    Confirmed

Room rates are set by the property and paid directly to the property. Svitlo Route coordinates accommodation and event-area logistics only and does not sell festival tickets.

Send a planning request Read the fee disclosure

Fee disclosure

What you pay, and to whom

myrvantix.com coordinates accommodation and event-area logistics. We do not sell festival tickets. Every fee below is quoted in writing before you approve a request, so nothing appears after the fact.

Coordination fee

A fixed fee per booking, set by group size and zone. It is shown in your written quote before approval and is paid to myrvantix.com. No accommodation markup is added on top.

Room rate

Set by the property, not by us. The rate for the room type and dates appears in the confirmation letter, together with the booking window and the cancellation terms the property applies.

Payment

Room rates are paid directly to the property. We never collect room money and never resell festival tickets or event access.

Timing

Fees are due only after you approve the written quote. Until then, every price band on this site is indicative.

Full conditions sit in our Service Fees, Cancellation and Refund Policy. Last checked 12 March 2025.

Ready to compare options? Send your dates and group size on the request form, or review the zone comparison table first.